Tenant Key Register & Key Control Log

Tenant Key Register & Key Control Log

A comprehensive key management and security control system designed for landlords, letting agents, and property managers to maintain full accountability over all property keys at every stage of a tenancy.

This log provides a structured, auditable record of every key associated with a property — from initial issue through to return, replacement, or loss — ensuring complete traceability and reducing the risk of unauthorised access.

It is designed to support professional property management practices, improve security standards, and provide clear documentation for inspections, disputes, and insurance requirements.

This log includes:

• Property key inventory register

• Tenant key issue record

• Key return confirmation log

• Lost or unreturned key record section

• Lock change record following key loss or security breach

• Contractor key issue and return log

• Spare key storage and location register

• End of tenancy key reconciliation checklist

• Annual key audit record

• Key security best practice guidance section

Benefits:

• Full visibility and control over all property keys at all times

• Reduces risk of unauthorised duplication or access

• Strengthens tenancy handovers and end-of-tenancy procedures

• Provides clear audit trail for disputes and compliance checks

• Supports insurance and due diligence requirements

• Helps maintain consistent professional standards across multiple properties

A complete, structured system for managing property access securely, consistently, and professionally.